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9914
Contract

Executive Assistant III - 9071933

Location: Newark, California

Connexion Systems & Engineering, a Boston based IT and Engineering Solutions Company immediately seeks individuals with the following skills:

 

Date Posted: 5/2/2019

Hiring Organization: Connexion Systems & Engineering

Job Title: Executive Assistant

Industry: IT

Location: Newark, CA 94560

Employment Type: Full Time, Contract

Pay Range: 45-48/hr.

Duration: 3 months +

Job#: bh9914

 

Executive Assistant III

**Role is supporting a field marketing department**

Marketing OPEX Budget Duties

  • Responsible for the processing of Statement of Work (SOW) including coordination with outside vendors/suppliers and internal Integrated Marketing staff
  • Tracks and reports the Creative budget expenses
  • Creates, processes, and tracks purchase orders using the Oracle R12 system
  • Creates and submits expense reports for Marketing OPEX related spend
  • Act as main point of contact to external suppliers/vendors and our Accounting Department to resolve all payment related issues

Administrative Duties

  • Primary support for VP Product Marketing, and 3 Americas Region Directors
  • Calendaring – keeping current daily, avoiding conflicts and rearrange meetings as necessary
  • Set up meetings for both internal and external (large and small)
  • Order catering/pick up locally for lunch meetings
  • Arrange "ZOOM" online system meetings
  • Book Travel
  • Process Expense reports
  • Screen incoming calls and emails and redistribute to the appropriate contact
  • Order office supplies/computer systems and parts for staff as needed using Oracle
  • Main point of contact for Staff regarding our internal systems including: Oracle R12 system (expense reports/PO’s) and Google Calendar (booking meeting space, creating meetings and ZOOM)
  • Work closely with IT for all system related issues
  • Work along daily with internal Administrative staff
  • Mailing Product Samples
  • Internal Store Product Ordering
  • Sample Handling
  • Other tasks as needed

Skills:

MS Office, Excel, Word

Pref: Google calendaring, Oracle

Required:

  • BUDGET
  • EXECUTIVE ASSISTANT
  • ORACLE
  • PURCHASE ORDERS
  • CALENDARING

Additional:

  • OPEX
  • ACCOUNTING
  • INCOMING CALLS
  • OFFICE SUPPLIES
  • ORDERING
  • PRODUCT MARKETING
  • SOW

 

When responding to this job posting you MUST include the Job# and Job Title in your subject line.

                 

Contact Info:                                                                                                                                             

 

ConneXion Systems & Engineering

490 Boston Post Road

Sudbury, MA 01776

jobpostings@csetalent.com