Connexion Systems & Engineering, a Boston based IT and Engineering Solutions Company immediately seeks individuals with the following skills:
Date Posted: 1/10/2019
Hiring Organization: Connexion Systems & Engineering
Job Title: Legal Administrative Assistant
Location: Boston, MA 02108
Employment Type: Full Time, Permanent
Pay Range: 55-75K
Legal Administrative Assistant
Must have solid familiarity with IP
- They are looking for a real solid multi-tasker. This person will by assisting 2-3 attorneys.
- This person must be able to easily adapt to the workflow coming at them. This job description doesn't incorporate all of the tasks/demands that will be asked of this person being VERY ADAPTABLE and acceptable of anything being thrown at you on a day-to-day basis without getting flustered is key
- Looking for someone who has legal administrative experience or professional services. Legal is ideal
The Legal Administrative Assistant/Secretary provides excellent client service to IP attorneys and staff internally, and to the firm’s clients externally. This requires teamwork, flexibility, strong communication and technical skills and the ability to meet deadlines.
•Provides legal and administrative support to the firm’s legal staff.
•Manages attorneys’ calendars and deadlines.
•Completes time entry.
•Processes client bills and pays relevant invoices.
•Prepares and files formal documents in a timely manner with the U.S. Patent and Trademark Office (USPTO).
•Assists attorneys with docket management.
•Maintains patent application files.
•Reviews incoming mail, whether paper or electronic, and proactively takes necessary next steps.
•Communicates with clients by telephone or email as needed.
•Maintains accurate client contact information and reporting instructions.
•Coordinates with IP Manager, colleagues and/or departments to ensure timely completion of assignments.
•Assumes additional responsibilities as assigned.
•Looking for roughly 2-3 years of administrative experience supporting executives in legal or professional services environment. Legal would be ideal
•Proficiency in Microsoft Office, including Microsoft Word, Excel, Outlook and PowerPoint.
•Familiarity with a document management system, such as FileSite/iManage.
•Excellent grammar, spelling and proofreading skills.
•Flexible and adaptable to changing priorities.
•Strong interpersonal and communication skills.
•Enjoys working collaboratively with team members, attorneys and staff throughout the firm.
•Able to accommodate occasional overtime work.
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ConneXion Systems & Engineering
490 Boston Post Road
Sudbury, MA 01776